printer buying guide
While in 2020, printers may seem outdated – there are still plenty of reasons to still purchase a printer.

But how do you decide on what’s the best printer for your needs? With so many options available, you need to consider what the best features are. You need to consider your needs, your budget, and the purpose of your printer.

We’ve put together this printer buying guide so you can make a better decision on which printer is for you.

The 2020 Printer Buying Guide

We are usually meticulous in our research on the best computer. But buying a printer is often a purchase we make without thinking.

We want you to make an educated decision. Here is what you should be looking for:

1. Functionality

You need to think about the features you’ll need on your printer. For example, if you are likely to use your printer on an infrequent basis, you may opt for a single-function printer. Perhaps you just need a printer that can print high-quality documents and nothing more.

Or perhaps you may also need to occasionally print photographs, other images, presentation slides, etc. These files require a higher resolution – and a higher capacity of ink.

You may wish to consider a printer with multiple functions. Perhaps you will need to scan documents and convert them into PDF files. Maybe you will want to print directly from a USB flash drive? Maybe you want the convenience of working with a wireless printer. And if you plan on printing frequently, you will definitely want a high-functioning multi-purpose printer.

Tip: By the way, if you find yourself scanning multiple documents you may want to learn how to merge multiple PDF files.

2. Is Color Necessary?

Most people will need a color printer. You have to think about how often you will use your printer and what you will use it for. If you only plan on printing documents, it’s unlikely that you will use any ink other than black ink.

Nevertheless, if you are buying a printer for personal use you may still prefer a color printer just in case.

However, if you are purchasing a printer for office use you may wish to stick to a black-and-white printer. When purchasing for an office, you have to be sensitive toward the company’s budget. If the company is only going to print documents, go for a black-and-white printer.

If you are on a budget then you may have to opt for a black-and-white printer no matter what. These will be cheaper printers and will have cheaper ink options.

3. Will it Fit?

While we may think that bigger is better when it comes to printers, we need to be practical on what our desks can handle.

Make sure your desk has adequate space for a printer. If you need a printer for an office for frequent use, you may be tempted to buy a large printer that needs an entire room to itself. However, it’s imperative that you check out if there is adequate space before buying a printer.

If you find that you do not have adequate space – you need to either make space for the printer or compromise on a smaller sized printer.

4. Internet Connectivity

As we mentioned previously, many new printers come with the wonderful feature of internet connectivity. This may or may not be a feature that you need.

If you print infrequently, a printer that requires a cable connection will suffice. If you are on a budget, you may wish to opt for this option in order to cut costs.

However, if your budget is more generous you may wish to opt for a wireless printer even if you do not print frequently.

You can use it as a ‘just in case’ feature. If you need to print emails, files stored on cloud storage, or files from a mobile device then you will definitely need internet connectivity on your printer.

If you’re purchasing a printer for the office that will be used by multiple users, then you need one with internet connectivity.

You do, however, have to make sure that the internet connection in your home or office is reliable. You should consider a printer that works with internet connectivity as well as one that works with an internet cable.

5. Can This Go Any Faster?

We don’t often think about speed when purchasing a printer. If you’ve got all the time in the world, you would not care about it either.

Whether you print frequently or infrequently you want a printer that is reputed for its high speeds.

If you need to print frequently you want a printer with as fast a speed as possible. If you are buying a printer that will frequently be used by multiple users, you especially need to pay attention to how fast it can print and how many orders it can process at once. For these printers, we highly recommend reading reviews from current owners.

If you know you will have to print several pages frequently, you want to learn how many pages per minute can be printed. If you need to print color or high-resolution pages such as photographs or presentation slides, you should see how quickly these types of files are printed.

6. The Brand

Finally, you need to choose a printer from a well-known brand like HP, Canon, or Lexmark. You probably know what the most popular brands are. However, it’s still better to research the top brands and compare how they fare.

You may find that Brand A is best for home use while Brand B is best for office use. You may find that the best large printer for multiple users is from a great brand that you previously were unfamiliar with.

If a printer belongs to a well-known brand, it’s likely to be of high-quality. Nevertheless, do your research on which one is best suited for your needs.

Print Away!

Now that you’ve read our printer buying guide, you are ready to choose the best printer for your needs.