As technology continues to advance and takes its place at the forefront of our modern day-to-day lives, every upgrade can be the difference between success or lack of motivation. Wireless phones, wireless setups around the household, wireless computers, these are mainstays in life and the workspace. But have you considered a wireless printer and the benefits it can bring to your workflow? Not only are wireless printers smaller, sleeker, and wiser, they are a member of the essential technology family. Whether you’re an entrepreneur, a small business organization, or a mega-corporate conglomerate, a well-designed printer can make or break production and communication within the office setting.

What Are the Advantages & Disadvantages of Wireless Printers?

Knowing what you’re buying and using is of the utmost importance when it comes to your wireless printer. If you’re on the fence, here are a few pros and cons to consider when considering a jump into the wireless network:

Pros

First off, when you’re using a wireless printer, there’s the elimination of a chance of tangled up or unsightly cables. Everyone in the vicinity has an ability to use the wireless printer versus just solely one person. It’s more accessible.

The printer can be placed anywhere in the home or office and will work in sync with your wireless network provider. This is ideal for office settings, where one printer can serve a large office or multiple floors without needing a wired connection to each workstation.

Another prominent advantage is you can print from your other devices, such as phone, tablet, or even your camera provided it has built-in WiFi. If you’re on the move, a wireless printer makes it easier to use based on a hands-free device. Since there’s no installation involved, you’ll definitely save a considerable amount of money. They work within a budget of any home or office.

Avoid all that clutter of extra wires and cords in your home or office by selecting an affordable model and reaping the benefits of how productive the workflows.

Cons

Wireless printers need an access point. When you make the purchase you have to ensure that you also have a wireless router, otherwise, you’ll have to buy an access point. Most modern homes and offices are made with wireless network technology, yet if your dwelling isn’t up to the standards of today, the disadvantage of buying a wireless printer is obtaining an access point. That is key.

If you’re using up-to-date technology in a large corporation or large home office, positioning the wireless printer might be a challenge. Placing the printer in the correct position puts you at less risk of interference.

One final disadvantage that’s minimal is security. Having the right security settings is optimal in order for your wireless printer to be safe and not risk getting hacked because as is the case with all internet-connected devices, malicious users can gain access to your printer remotely if it is not password protected.

Some of Our Favorite Wireless Printer Models

Favorite Wireless Printers

Now that you’ve decided to invest in a quality wireless printer, what’s the next step in choosing the right one for your personal or professional needs? We’ve outlined the best printers in terms of overall mechanics, design, efficiency, and wireless connectivity.

  • Brother Printer HL314OCW Digital Color Printer – this model has been rated as the ‘best overall’ by several prominent tech reviewers. It can basically do it all. From your mobile device, the ability to print wirelessly via AirPrint, Google Cloud Print, and WiFi Direct give this printer more versatility and compatibility.
  • Canon Pixma Pro-100 Wireless Inkjet Color Printer – voted the best for color printing, the Canon Pixma is sleek technology that focuses on the boldest and brightest colors. It also features a genuine paper tray for printing all of your favorite images and media, not to mention the thicker and bigger projects with photos and glossy paper.
  • Epson WorkForce WF-100 Wireless Mobile Printer – rated the most portable for those times you need to work in a coffee shop or library, or other spaces where everyone shares work. This is the lightest and smallest wireless printer on the market. Available for professionals who are on-the-go.
  • HP OfficeJet 250 All-in-One Portable Printer – not only is this edition in the HP line the best for small businesses, you can scan, copy, or print from laptops and other portable or mobile devices. There’s a special feature that allows you to print from anywhere, thanks to a long-lasting battery.
  • HP DeskJet 2655 All-in-One Compact Printer – instant ink ready and considered the best value for your investment, this version boasts savings of time and money with its hassle-free setup and easy printing from all mobile devices. It is a dynamo with security-enabled features, as well as intended to be used with HP-only cartridges and an easy to use control panel.

So How Does a Wireless Printer Work?

Because printing is supposed to be easy and effortless, working without wires can be stress-free and a fairly straightforward process. The key is to select a wireless printer that caters to your individual needs.

For every workstation or computer setup, there’s no reason to have to invest in a printer for every occasion. If you have a suitable wireless network and WiFi accessibility, you can connect the printer wherever you are or wherever you go, and create a productive workflow for all businesses, large and small.

Some printers are Bluetooth compatible, which shows how far we’ve come in modern technology. Other printers use infrared sensors, while some have built-in Ethernet ports and wireless adapters. It’s always a wise idea to check the manual of your purchase printer to ensure you can meet all the terms and conditions and specific steps for connecting your printer to a wireless network.

The networks are typically set up to accommodate a DHCP, where the network router automatically recognizes your device and signs in with an IP address assigned to computers and other network devices. By doing so, this makes it easy to simply power it on and scroll through the available networks to grab an IP address from a nearby network.

No big deal, right? Well, there’s the one hiccup of ensuring your wireless printer came with setup software that allows the printer to tap into a selected network and enter a password. The installation software, which locates the compatible network in the area, prompts you for the network password and to complete the setup.

At this juncture, any computer or mobile device on the network can print to the wireless printer, provided all the important drivers are set up, too. Just a note: you’ll have to perform these steps for every computer you want to include in the printing process.

Choosing the Right Printer For Your Needs

When you’ve made the decision to invest in a wireless printer, how do you know which model and style would work for the projects you tackle on a day-to-day basis? Choosing the right printer is not for the faint of heart. There are lots of things to consider.

Let’s take a look at the two different bigwig companies and how each one offers what can benefit your lifestyle:

Hewlett Packard

Here we have sensational models that can work for either home or office, with all the parameters mentioned above in the breakdown of the best printers for home and office. There are three standouts that can serve your purposes, whether you’re a small company, a large corporation, or freelancing entrepreneur:

  • HP OfficeJet 5255 Wireless All-in-One Printer – scan, fax, photo-printing, copying, and even printing from your phone or tablet, this is a must-have for office settings, as it allows diversity and plenty of capabilities.
  • HP ENVY Photo 7855 Wireless Photo Printer – strictly for at-home use, this printer eliminates the need to stand in line at your local drugstore and wait for photos to be processed. Time-saving and easily functionable for all projects, there’s also a handy mobile app that can roll out printed photos from your camera or social media account.
  • HP OfficeJet Pro 9015 All-in-One Wireless Printer – “smart tasks for a smart office” is the motto of this printer advertises four months of ink-free usage when you sign up HP instant ink service during the setup. It also digitizes and organizes receipts on your phone or printer. Solely made for a small business or home office.

Canon

Canon Wireless Printers

  • Canon PIXMA TR8520 – for the home office, this model is an all-in-one wireless printer with scanner, copier, and fax capabilities.
  • Canon imageCLASS LBP6230dw – noted for its ability to print up to 26 pages per minute, is space-saving, with a compact design that conforms to personal or home office environments. Prints in black and white only.
  • Canon PIXMA MX532 – utilizing HeroFiber, which aids in clearer processing for the wireless network, this particular PIXMA technology is compatible with Google Cloud, with inkjet, copier, scanner, and faxing abilities.

Always consider whether you plan to be mobile and more at home, or whether you spend the greatest amount of time at the office. Most of the HP or Canon printers are designed to tackle both environments, yet it is their intricate built-in capabilities within each that leave you wondering which is the best one to choose.

Best Wireless Printer for Home

There are a plethora of choices and things to consider for your wireless printing, however here’s a sensational model that can help with every project you need in the home environment.

The Brother MFC-L8690CDW is a chunky multifunction device that is designed for a busy SMB and the specifications are geared toward speed and volume. It’s big enough to hold 300 sheets of paper in its two in-trays and 150-sheets in the central out tray, while the supplied black toner cartridge is good for a very respectable 3,000 monoprints. An even higher yield cartridge is available that will double that figure.

Best Wireless Printer for the Office Setting

The Canon Pixma TS6250 is a multi-functioning wireless printer with a bias towards creative tasks. While there’s no fax modem or automatic document feeder for multi-page copies, you can connect and share it over a wireless network, working easily from PCs and mobile devices, and even printing from or scanning to the cloud.

Buying A Wireless Printer

Remember when printing used to be a bulky process, with cables snaking all through the office and home, making certain that all machines were turned on to be available at the same time for printing? Not anymore. Wireless printing has made professional life easier, more comfortable, and definitely streamlined. Whether you use Google Cloud Print or a healthy Wifi network, there’s no reason why you can’t launch into a new wave of wireless printing.

If you’re thinking about investing in a wireless printer for your home or office you’ve come to the right place. At BlueDogInk.com we carry a huge selection of wireless printers from the top brands in the world including HP, Canon, Epson, Lexmark and many more.  Having trouble finding what you’re looking for? Feel free to contact our experienced support team to help with your shopping.